Requests are processed Monday - Friday from 8am-5pm in the order in which they are received. We will make every effort to respond to your request within 3 business days. If you are an off campus organization, please complete the Event Request form. Requests for recurring meetings for the fall semester will be accepted on August 1st. Sponsoring Department/Organization * Are you a: * Registered Student Org Campus Department Other If other please describe * Are you working with or co-sponsoring with any other organization(s)? * Yes No Who? * Customer Information Contact Person * Contact Email * Contact Phone * Event Information Title of Event * Type of Event * - Select -MeetingSpeaker/LectureDance/Party/SocialMovieBanquet/MealRecreationPromotional Table Other Please check all of the following that apply to your event: * Hiring a DJ Charging admission Require UNCC ID Open to Public Please list any public or government officials, or VIP's. * All requests for recreational space must be submitted no fewer than 15 business days in advance of requested date. Please complete Food Services section. Sponsoring organization must secure viewing rights for specific event/showing. Copyright laws are applicable for all campus locations. For additional information visit: https://copyright.uncc.edu/atkins/copyright and https://studentunion.uncc.edu/faqs/movie-theater What are you promoting? Are you selling a product or service? * Yes No Requires completion of Sales Form. Please return to CRES office or send to eventserv@uncc.edu. Are you collaborating with or hosting another group at this table * Yes No Who will you be collaborating with? * Please tell us more about your event. Information provided will help us match you with our best available space for your event and can ensure adequate support. Is there a charge to attend your event? * Yes No Where are the proceeds going? * Date of Event * MonthJanFebMarAprMayJunJulAugSepOctNovDec Month Day12345678910111213141516171819202122232425262728293031 Day Year201920202021 Year Is this a recurring event (occurs at the same time in a series)? Yes No If so, please list EACH individual date in your meeting series. Be mindful of breaks when submitting your dates. If you meeting 2 or more times a week, please complete a separate request for each day of the week. Access Time Hour123456789101112 Hour :Minute000102030405060708091011121314151617181920212223242526272829303132333435363738394041424344454647484950515253545556575859 Minute am pm Time that you would like access to the space. Event Start Time * Hour123456789101112 Hour :Minute00153045 Minute am pm This is the actual event time. Please do not account for setup, the CRES Office will determine how long your event will need depending on event details and available space. End Time * Hour123456789101112 Hour :Minute00153045 Minute am pm Estimated Attendance * Space Preference #1 (building and room): You will be placed in the most appropriate space available to accommodate your event. Space Preference #2 Room Setup/AV Room Setup Audience Classroom Conference Square Conference U Exhibit/Fair Round Tables Empty (no setup) Other Setups only apply to flexible meeting and event spaces. Some spaces, including classrooms, are fixed and must be used as they are. Please see room diagrams for samples. Please describe any other setup details including how many additional tables you need for food or materials, podiums, sign holders, etc. What do I use AV for? (Special AV only in Cone, Union, SAC) Some AV requests require an AV technician for your event. This cost will be reflected on your confirmation. I want to show a presentation on a projector. I want to have a panel discussion I want to hold an audience question and answer session I want to have a DJ I want to play music from my phone or computer I want to host webinar I want to speak to an audience I want to show a video I want to have special lightning for my event I want to make a conference call Other Other: What computer are you providing? Number of Panelists * Food Services Will you be serving food? * Yes No Meal Type * Served Meal Buffet Meal Refreshments/Hors D'oeuvres How is the food provided? * Donated* Potluck Campus Dining Services Chartwell’s is the contracted food service and catering vendor for UNC Charlotte. Groups must contact Chartwell’s directly to arrange for service and catering needs. *Donated food is subject to University Policy 601.9 and requires further approval. Please complete the Food Exemption form and send to eventserv@uncc.edu or return to CRES Office no later than 15 business days prior to the event for consideration. Terms and Conditions * I understand that this is a request only and does not guarantee an approved, scheduled event. All information provided is accurate to the best of my knowledge. By initialing below I agree that I have read and agree to abide by all Reservations, building, and University policies and guidelines. 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