1. Reservations & Event Services
  2. Reservation Request

Conferences, Reservations and Event Services is operating remotely Monday-Friday from 8 AM to 5 PM.

COVID-19 guidance for on-campus events during Fall 2020 can be found here.

All in-person camps at UNC Charlotte scheduled for August have been canceled. Camps are defined as those events involving youth, less than 18 years in age. Camps that include overnight stays in the residence halls are also canceled.

 

Find the most up-to-date information on the University's COVID-19 response, visit the Emergency Management website.

Reservation Request

During COVID-19 requests for day-of meetings will not be honored. All requests should be submitted no less than 5 business days.

Requests are processed Monday - Friday from 8am-5pm in the order in which they are received.  We will make every effort to respond to your request within 3 business days.  If you are an off campus organization, please complete the Event Request form.

Customer Information
Event Information

Only events that can enforce social distancing will be approved. Some event types will not be allowed in the COVID-19 environment.

All requests for recreational space must be submitted no fewer than 15 business days in advance of requested date.  

Please complete Food Services section.

Sponsoring organization must secure viewing rights for specific event/showing. Copyright laws are applicable for all campus locations.  For additional information visit: https://copyright.uncc.edu/atkins/copyright and https://studentunion.uncc.edu/faqs/movie-theater

Requires completion of Sales Form.  Please return to CRES office or send to eventserv@uncc.edu.

Please check the Scheduling Period for recurring events.

Be mindful of breaks when submitting your dates. If you meeting 2 or more times a week, please complete a separate request for each day of the week.
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Time that you would like access to the space.
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This is the actual event time. Please do not account for setup, the CRES Office will determine how long your event will need depending on event details and available space.
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Include presenters and any members of your group in attendance.

Due to significant space limitations, you will be placed in the most appropriate space available to accommodate your event. 

Room Setup/AV

Setups only apply to flexible meeting and event spaces.  Some spaces, including classrooms, are fixed and must be used as they are.  Please see room diagrams for samples.

Some AV requests require an AV technician for your event. This cost will be reflected on your confirmation.
Food Services

Food tables will further reduce available space for attendees.

Chartwell’s is the contracted food service and catering vendor for UNC Charlotte.  Groups must contact Chartwell’s directly to arrange for service and catering needs.

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