COVID-19 Guidance

Due to physical distancing and cleaning measures required for our community to return safely to campus, meetings and events will be significantly impacted throughout the fall and spring semesters. The following guidelines have been set forth by Conferences, Reservations and Event Services (CRES) and approved by the University to ensure the safety of our students, faculty, staff and guests.

This modified event scheduling and hosting structure will be in place through the end of Spring 2021. Please note that The Dubois Center at UNC Charlotte Center City is closed until further notice and is not reserving space at this time

Guidelines You Need To Know:

Virtual or Hybrid Meetings & Events Encouraged

Some events/activities may be prohibited when physical distancing and safety measures can't be enforced. Event approval is at the discretion of CRES.

Room Capacities & Setups

In order to ensure appropriate physical distancing, setups have been adjusted and space capacities have been significantly reduced. Spaces that accommodate 80 or more are extremely limited. Room capacities for Popp Martin Student Union, Cone University Center, and Barnhardt Student Activity Center can be found here.  


Only individual, prepackaged food, or buffets served by Chartwells staff will be allowed. The contactless catering option by Chartwells is highly recommended due to health and safety concerns. Communal food including shared pizza and pot luck meals are prohibited.

Physical Distancing & Face Coverings

Attendees are required to follow all University instructions based on the activity and space restrictions. This may include physical distancing (at least 6 feet), use of face coverings, etc. during all meetings and events.

Responsibility of Event Organizers

Event organizers will be responsible for maintaining a list of attendees names, phone numbers, and email addresses for a minimum of 8 weeks.

No Holds Allowed

Additional dates and/or spaces may not be held as backup or contingencies.

Meeting & Event Requests

Meeting and event requests will not be processed until the academic schedule has been set.

Know your Ws & the New Norm*

  • Wash your hands for 20 seconds with soap and water.
  • Wear a face covering any time you are around other people.
  • Wait six feet away from other people at all times. 
  • Wipe your workstation, equipment, and other high touch surfaces frequently with a sanitizing wipe, including your cell phone. 
  • Watch your health, stay home if you are sick, cover your sneezes and cough with your elbow or a tissue.
  • Wave to greet friends instead of hugs and handshakes.

*Visit Niner Nation Cares for more information.

Keep Campus Safe and Healthy for Everyone

Questions? Call CRES at 704-687-7872.


Contact CRES